Dear Ryan,
You might think about applying for a grant from NHPRC to start an archive. Many tribal archives have gotten their start this way, and the records management program acts as a "feeder"to identify and inventory archival records and artifacts. I started 2 such programs myself using this technique and recommend it highly as a way to initiate programming as well as to give it a kick start about half way through the second year, when some of the major initial work is done. Generally, a product, a collections finding aid, is expected, but a salary for a qualified records manager/archivist can be applied for as part of the grant. Contact the NHPRC for more information.
http://www.archives.gov/nhprc/apply/program.html
An alternative is the NEH grant program, as it has start up grants for cultural institutions.
The key is to pair your archives and records management programs, as the records management programs are difficult to fund without it acting as a tool of archival programs.
Feel free to contact me off-list if you need more help.
Elizabeth
A.S. Elizabeth Fairfax, MA,CA
ACA Certified Archivist/Public Records Professional
Island County Archives, Records and Information Management Program
P.O. Box 5000
1 NE 7th Street
Coupeville, WA 98239
E-Mail: [log in to unmask]
phone: 360-240-5569
fax: 360-240-5553
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Jones, Virginia
Sent: Thursday, June 21, 2012 7:44 AM
To: [log in to unmask]
Subject: Re: [RM] A Little Help?
Ryan:
You also might contact the NM State Records Center and Archives. They work with state agencies and colleges and, although you are not a state college, they might be willing to give you some guidance.
Ginny Jones
(Virginia A. Jones, CRM, FAI)
Records Manager
Information Technology Division
Newport News Dept. of Public Utilities
Newport News, VA
[log in to unmask]
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Ryan S. Flahive
Sent: Tuesday, June 19, 2012 11:07 AM
To: [log in to unmask]
Subject: [RM] A Little Help?
Hello,
I need some advice from my records management colleagues. I am the lone archivist at the Institute of American Indian Arts in Santa Fe. We are a four year college for contemporary Native arts and culture and we are looking into starting a records management program for our institution.
I believe I have the administration convinced that in order to start a program, we need to hire a records manager to help me out. I have no staff and little experience with RM, and I understand that if we are to hire one, it won't be a full-time position. That is the reality of the situation.
We have batted around some options--one would be to hire somebody 1/2 time to handle the RM program. Another option might be to hire a contract RM full time for a limited term--say 3 months a year--to handle the program. The rest of the work, I assume, would fall on me. What to do? What are my best options? What will be most cost effective?
There are, of course, many other circumstances and issues to consider, but I welcome feedback and discussion from the RM community.
Please contact me off list at [log in to unmask] if you have comments or suggestions.
Thanks for your time.
Ryan S. Flahive
Institute of American Indian Arts
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