As records' manager, it is ultimately my responsibility.  While our employees help to implement the hold order, I monitor it.

Mary Binkholder  : :  Supervisor, Administration  : :  T 314.225.1557  : :  
Ameren Missouri  : :  P.O. Box 620  : :  Fulton, MO 65251

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Angela & Najib Fares
Sent: Wednesday, March 13, 2013 6:59 PM
To: [log in to unmask]
Subject: Managing Preservation Hold Orders

Someone has proposed that we make our employees responsible for preservation of records related to a hold order.  If the employee leaves, then we would have to reassign the responsibility to someone else.  If the employee moves to another position, we would have to figure out what happened to the records.  The reasoning behind the proposal was that it would reduce risk to the company, but I am not seeing that point of view given the fact that it is the COMPANY'S responsibility to secure and safeguard records from destruction.

Has anyone else been operating with that proposed model and can you share the pros and cons?  I am highly uneasy at this approach.

Angela Fares

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