I would add to make sure your storage items are for fine art and acid free.
Jan Corbin
7-5960
On Sep 24, 2013, at 11:36 AM, "Dean DeBolt" <[log in to unmask]> wrote:
> Rob,
> What you're describing is simply that you are a great storage facility for
> preserving historic art. My suggestion would be to treat these as an
> archivist would do...in short, I would have a folder of documentation on
> each item, information on the item itself, information on where it came
> from, history, when you got it, etc. You are really in the role of a
> curator of these, rather than records management.
>
> For the artwork, you're going to have to (1) maintain a description which
> includes size, how framed, etc. (2) location, where kept. (3) provenance,
> where it came from, source, information, etc. And perhaps come up with
> some kind of numbering system. Some of the best storage facilities that
> I've seen utilize mesh screens (5' x 10' long) and hang art on both sides.
>
> Barring that, you could wrap them in foam sheet padding, and store
> vertically in racks, and number in some way to go with the inventory. In
> my shop, I'd document them even more, taking a photo with my smartphone and
> printing a color snapshot to go with the inventory.
>
> Dean
>
>
>
> On Tue, Sep 24, 2013 at 10:21 AM, Seibolt, Robert <[log in to unmask]>wrote:
>
>> Hello Listserv land. Long-time lurker, infrequent poster. Quick intro: I
>> have been in RIM for almost 14 years and with my current organization for 7
>> years. I am the Records Manager (new job description pending) for a
>> not-for-profit, Scientific Research Institute. We deal with a large variety
>> of records on media that includes everything from formalin slides to onion
>> skin paper. We have been in business since 1944 so we have all kinds of
>> oddities which include artwork. One of the first CEOs of our organization
>> was an avid painter and knew many other painters over his 25 years of
>> leadership. In addition to his own works, we have had other works donated
>> to the organization mostly from his friends.
>>
>> Yesterday, the property manager brought me two lithographs which I found
>> listed on the following page.
>> http://www.audubonart.com/01_platelist_SEL2.asp
>> I had to dig quickly to figure out whether I had something of nominal or
>> considerable value sitting by my desk. They arrived with no accompanying
>> background information.
>>
>> Unfortunately, they are not the high dollar ones but they are both about
>> 180 years old and worth about 700 dollars combined. We have them because
>> our Records Center is the only non-lab space where temperature and humidity
>> is managed and monitoring. Many of these artworks are hanging in public
>> areas or the offices of senior management. After a change in personnel or a
>> remodeling and the artwork is no longer desired for that location, it often
>> arrives without notice or background in the Records Center. In addition to
>> the new acquisitions to our gallery, we have a space art collection of
>> significant value hanging in the Records Center.
>>
>> I had a quick learning curve to become an an ad-hoc art curator but I
>> think I am doing fairly well. Is anyone else out there also an ad-hoc art
>> curator with some wisdom to share? Does anyone know of any online resources
>> that would be helpful for managing artwork in a Records Center/Business
>> environment? Thanks.
>>
>> Rob Seibolt, CRM
>> Supervisor-Records Management
>> Missouri
>> 816-360-5480
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>
>
>
> --
> Dean DeBolt, University Librarian/University Archivist
> University Archives and West Florida History Center
>
> University of West Florida Library
> 11000 University Parkway
> Pensacola, FL 32514-5750
> [log in to unmask]; 850-474-2213
>
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