EPA has not implemented Capstone.

EPA also does not have a system to capture text messages. The policy is to
forward the text message to an EPA email account and then use the email
record-capture system. This makes me wonder if some text messages were
captured but not included in the IG's count.

The official EPA RM Policy says:

"Additionally, EPA discourages the use of text messaging on a mobile device
for sending or receiving substantive (or non-transitory) Agency records.
However, EPA recognizes that some Agency staff perform time-sensitive work
that may, at times, require the creation of substantive (or non-transitory)
records in the form of text messages for emergency or environmental
notification purposes. In those limited instances, staff must continue to
save and manage any text message records related to their work, as
discussed below."

 https://www.epa.gov/sites/production/files/2015-03/documents/cio-2155.3.pdf


Christopher Ferry, CRM

Boston, MA


On Fri, Dec 30, 2016 at 12:27 PM, Bruce White <[log in to unmask]> wrote:

> The article noted that the government employee in question was at the
> senior level.  If that is the case their position could fall under
> Capstone  This would mean his or her records would be retained for a
> long period of time.  Granted, Capstone applies to email. But one
> could easily make the argument that texts should be included as well.
> And since, by definition, they are considered government records
> shouldn't they be retained.
>
> My question - why hasn't the EPA implemented a system to capture texts
> messages from government issued cell phones and if they do are they
> using it?  I know there are a number of commercial off the shelf
> (COTS) products that do this.  The financial industry has been
> capturing texts for years in compliance with SEC and FINRA
> requirement.  Government agencies, IMHO, should be doing the same as
> well.
>
> Bruce White, CRM, PMP
> Radnor, PA
> e-mail: [log in to unmask]
> LinkedIn:  http://www.linkedin.com/in/bblanco
>
> On Fri, Dec 30, 2016 at 1:22 AM, Peter Kurilecz
> <[log in to unmask]> wrote:
> > and what verification is done to ensure that such content is captured in
> a
> > memo to file? I still find it curious that only 80+ messages out of 3
> > million were considered worthy of retention. I agree that there would be
> > some transitory type text messages but not 3 million +
> >
> > wouldn't one think that the administrators text messages were worthy of
> > retention?
>
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