Jennie, check out the New York statute titled "Electronic Signatures and Records Act" (ESRA) of 1999 (revised subsequently, but I don't remember the date), to see if your minute books are covered by it.
That said, the minute books MAY have archival value, either to your company or possibly to outside archival institutions. If so, I would recommend you keep the paper versions, as the long-term sustainability of the electronic version is dubious at best.
Best regards,
Fred Grevin
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917-902-2462
Original Message
From: Jennie Dubin-Rhodin
Sent: Wednesday, May 24, 2017 11:10
To: [log in to unmask]
Reply To: Records Management Program
Subject: Minute Books for Defunct Companies
Hello,
At the present company I work for, we are (okay, I am) digitizing the Legal
department's physical records. Included in these records are minute books,
both for active and defunct companies we own. I am presently scanning all
of them, including the defunct company ones for reference purposes. Once I
am done with them, is it legal in NY state for them to be shredded and
pulped? Since the companies are no longer in existence?
Thank you,
--
Jennie Dubin-Rhodin, MLS
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(484) 515-8131
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