Yeah, the thing that says 'keep permanently' isn't clear if it means an
active company or both active and inactive. Actually, here we have a matter
involving a company that no longer exists but we had to keep all the
records because there's ongoing litigation, but I also think that company
only folded within the past five years or so. Most of the minute books are
for much older companies.

-Jennie

On Wed, May 24, 2017 at 2:18 PM, Ralph B. Cooper <[log in to unmask]> wrote:

> I understand.....and once scanned that should be enough, another
> check/balance is if  all accounts are settled for defunct company from an
> accounting dept standpoint, if the last accounting records have been
> destroyed....of the "defunct co." then it might be safe to "trash".  Or at
> least schedule along those parameters. In some litigation, a request for
> all records for a particular business entity could be requested.  So if not
> currently covered in a retention schedule, might be safe to hold for "x  #
> of years".
>
> I am not  by any  means an expert, as I think it’s a perplexing nuanced
> example  in disposition scheduling..... we are  still formulating a working
> policy here, so if you find an exact edict, please share.
>
> Ralph B. Cooper
>
>
>
>
> -----Original Message-----
> From: Records Management Program [mailto:[log in to unmask]] On
> Behalf Of Jennie Dubin-Rhodin
> Sent: Wednesday, May 24, 2017 1:51 PM
> To: [log in to unmask]
> Subject: Re: Minute Books for Defunct Companies
>
> Hi,
>
> What bothers me about that is the simple fact the companies no longer
> exist. So, is it that they'd be kept permanently because the overarching
> corporation that they were under still exists, or is it acceptable to
> destroy them, as I'd imagine a regular company would be able since once the
> company no longer exists, who'd even be upkeeping those minute books? I'd
> imagine permanate to only mean 'as long as the company exists' rather than
> 'we must pay forever and ever and ever for these records to exist even
> though we do not.
>
> -Jennie Dubin-Rhodin
>
> On Wed, May 24, 2017 at 1:33 PM, Ralph B. Cooper <[log in to unmask]> wrote:
>
> > Hi,
> >
> > "corporate" minute books are perm..... http://www.worldwatch.org/
> > system/files/Records%20Retention%20Schedule.pdf
> >
> > "municipal" minute books are perm.....and usually donated to/for
> > historical branches if defunct (+ # of years)....
> > http://www.nycourts.gov/admin/recordsmanagement/court_
> > records/SUPERIOR%20CIVIL%20MAY%202009%20REVISION%20-%
> > 20COLOR%20ADOBE%20PDF%20VERSION.pdf
> >
> > List archives at http://lists.ufl.edu/archives/recmgmt-l.html
> > Contact [log in to unmask] for assistance To unsubscribe
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> >
> > Best,
> >
> >
> > Ralph B. Cooper
> > Records Manager
> > The Arc Companies LLC
> > [log in to unmask]
> >
> >
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>
> --
> Jennie Dubin-Rhodin, MLS
> [log in to unmask]
> (484) 515-8131
>
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-- 
Jennie Dubin-Rhodin, MLS
[log in to unmask]
(484) 515-8131

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