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On Thu, Jul 6, 2017 at 2:22 PM, Kathryn Johnson <[log in to unmask]
> wrote:

> Hello all,
>
> Has anyone heard of/had experience with removing the "historical"
> designation from records?  I'm curious to know if this is a common
> occurrence or typically not done.  I have a county department that
> originally marked a group of contract case file records as historical years
> ago and is now wanting to downgrade them to the standard contract case
> file, which would reduce the retention from permanent to 6 years, making
> them eligible for destruction now.  They don't have concrete criteria that
> they use when determining what makes a case "historical" and they don't
> give any reasoning for removing that designation now other than "we were
> mistaken and it should never have been marked as historical to begin with".
>
> Given that it is the record creator's responsibility to mark it with the
> correct classification and sub-classification, logically, I should take
> their word when they say it should be changed.  However, I know they are
> actively trying to reduce their physical footprint - they've made it known
> they want to destroy whatever they can - they are not requesting to scan
> and keep these records digitally either, they just want to get rid of
> them.  So I am hesitant to approve the change.
>
> We've never had a change request like this before and I'll be speaking
> with them in more depth to hopefully get some specifics as to why they
> think it should not be historical, but again, I'm curious to know if any of
> you have had this happen or what your thoughts might be.
>
> Any input is greatly appreciated!
>
> Thank you!
>
> Katy Johnson | Records and Information Manager
> Records Management
>
> Jefferson County
> 3500 Illinois St.
> Suite 2500
> Golden, CO  80401
> o 303.271.8451
> [log in to unmask]
>
>
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