Earl,

IMHO, every organization should have a written procedure for modifying its RRS. That procedure should include these steps:

Identify the needed change.
Validate the needed change.
Communicate the proposed change to stakeholders; obtain feedback.
Submit the change to the RIM/IG governing committee.
Implement the change: publish new RRS
Communicate the change to stakeholders: records users/owners, owners of applications coded with the record series, records storage vendors, third parties deemed to be records custodians.
Document the change in your RRS History file (or database)

Gary Link,CRM
Pittsburgh, PA
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