When considering periodic migration of files to avoid tech obsolescence, I have had to ask:
How confident am I that the people who sit at my desk in 10, 20, 30 years will have the interest, expertise, resources, governance, staff time, and budget to accomplish renewal of electronic records? And what is the value of the metadat that will be lost in those conversions?
In general, I am not willing to oblige successive generations to records maintenance if a minimum-maintenance storage option is currently available.
Gordy Hoke
Gordon E.J. Hoke, CRM
http://PositivelyRIM.blogspot.com
-----Original Message-----
>From: "Loringer, Richard" <[log in to unmask]>
>Sent: May 26, 2010 9:19 AM
>To: [log in to unmask]
>Subject: Re: "Electronic" Records Management - Obsolescent Hardware and Software
>
>This example of obsolescent or superseded hardware and software is a great illustration of my point. Records Management's policy through, retention schedules, address the issue of how long a record (contingent on content and regardless of technology or media) must be kept. Our Real Estate practice has set a retention period of 60 years for some record series. This is a policy issue. It is a procedural or practical issue of how we (RM and IT) assure that records created today are still viable/useable in 59 years. This may mean transferring to new media every 5 or 10 years. It may mean keeping it as paper. Firms need to understand that implementing a 60 year retention period has consequences in terms of maintenance and administration.
>
>There are two separate issues:
>Managing/Policy - How long to keep specific content - this is an RM issue
>Procedural/Practical - How to keep the content accessible. (Here is were it is easy to conflate the two because at some point this is also "managing" the media.) Be it paper or on cd, or fax, or ZIP drive, 5.25, SD, thumb drive, whatever....this is an RM and IT issue
>
>We'll need to roll the content forward onto new media or new technologies...
>
>The firm decides on the policy, it is my responsibility to see that the records are viable for as long as that policy states.
>
>Richard
>
>Morris James LLP
>Richard B. Loringer
>
>Records Manager
>[log in to unmask]
>
>500 Delaware Ave., Ste. 1500 | Wilmington, DE 19801-1494
>Mailing Address P.O. Box 2306 | Wilmington, DE 19899-2306
>T 302.888.6903 F 302.571.1750
>www.morrisjames.com
>
>
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