Refiling of original paper records: This is a similar process to an Access to Information Request. I used to provide solicitors with the original records if they examined these records "in the records office" and copies of the documents if they were examining them in "their" offices. These copies were "certified true" (with time, date and signatures) copies by the City Clerk. In some cases they insisted on removing the original records so we had to prepare a document for their signature which had a detailed list of all records contained within the folders. The file folders were checked upon their return, to ensure all information was there. If there was an ongoing case the records were kept separate, either in boxes or in a temporary section, until the conclusion of the ATIP request or court case. We would either put charge out cards indicating the location of the records in their place or copies of them so that staff could still access the records. It is one of those situations that all good records managers dislike and that is their records leaving the records office. Records managers tend to treat their records like their children and get quite possessive of them ha ha! Happy Friday folks! John A. Gervais Program Manager Policy and Standards Section Information Policy and Governance Division Intergovernmental and International Affairs Directorate Policy and Planning Branch Canada Revenue Agency 25 Nicolas Street, 16th Floor Ottawa, Ontario, Canada, K1A 0L5 ' 1-613-688-9302 * mailto:[log in to unmask] " http://www.cra-arc.gc.ca/ List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact [log in to unmask] for assistance