<Did you Bate-stamp the copies that were sent to the attorneys? ABY> No. The volume was small enough to allow identification of all pages/documents that were sent - either through the second copy we kept or by accurate listing in the log. The attorneys may have Bate-stamped what they sent to the court or other attorneys, but we wouldn't be a direct part of that. One practice I have tried to stop since I came on board here 11 years ago is the sending of original material to the City Attorney or other attorneys when they request documents. If the court absolutely demands originals (and they very, very rarely do) I will "escort" them to the appropriate office and wait for them to copy the docs, then "escort" them back to our premises. We have found large gaps in our historical and long-term retention operational records where originals were sent to attorneys in the past and never returned to us. Ginny Jones (Virginia A. Jones, CRM) Records Manager Information Technology Division Newport News Dept. of Public Utilities Newport News, VA [log in to unmask] List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact [log in to unmask] for assistance