Steve On the contrary, my organisation has had a totally electronic recordkeeping system for some time. I cannot remember the last time I placed a printed record onto a file pin. We wrote the book on it (insofar as the Commonwealth Government of Australia is concerned). Well, technically, we wrote the website on it - http://www.naa.gov.au/recordkeeping/default.html. However, for a number of reasons, many organisations do not have an electronic recordkeeping system. To tell them that they must have one, is sheer folly. Yes, in the perfect world, you would never generate a digital document and then print it out to file it (and I have questioned that practice before on the list). You cannot ignore the people who are not so technologically advanced. I agree that you have to make the most of what capability you have. There are problems with storing records on network servers and the like. Some of the risks (and some possible solutions) are at http://www.naa.gov.au/recordkeeping/rkpubs/advices/advice70.html I love electronic recordkeeping too, but fondly remember paper records. John Lovejoy [log in to unmask] Disclaimer - I have written or otherwise contributed to a fair bit of the content on the website quoted above, so I am very biased. That said, the above are all my own thoughts. -----Original Message----- From: Steven Whitaker <[log in to unmask]> Subject: Re: assistance re: electronic records management presentation ???????? You have an electronic record, and you print it in order to file it???????????? Obviously your organization has computers, probably a network with servers; perhaps a mainframe or a number of them. Think creatively, and use the technology available to you. I love electronic records... Best regards, Steve Steven D. Whitaker, CRM Records Systems Manager; City of Reno <snip> List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact [log in to unmask] for assistance