Jean you should check out the Federal Acquisition Regulations, part 4,titled "Administrative Matters. This part prescribes the policies and procedures relating to administrative aspects of contract execution including reporting and records retention requirements. Section 4.705 through subsection 4.705-3 list some of the records contractors must retain and the applicable retention periods. You should be hearing from some of the ARMA members in the aerospace industry. There are some very active programs out there. Bill Benedon List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact [log in to unmask] for assistance