Allow me to introduce myself. My name is Roger Hamperian and I am the Senior Records Manager for the Lexington Fayette Urban County Government in Lexington, KY. I am relatively new to RM having made a career change last fall after working 4 years at the Univ. of Kentucky as a reformatting librarian and archivist. I have been monitoring the listserv for about 5 months. Needless to say, I have a lot to learn about RM, but the listserv has been very helpful in giving me a jumpstart. My first query to the listserv pertains to personnel records. I should begin by saying Lexington employs approx. 3,500 people and maintains its own off-site storage facility for inactive records. Recently I was informed by Human Resources that they were beginning a scanning project to digitize all of their active personnel files. They want to send all of these active files to the Records Center after they have been scanned. To this point I didn't foresee any problems. Wrong! I have since learned that HR expects to be able to send additional documents to the Records Center after they are scanned to be added to the files already in storage. This seems unfeasible to me given the amount of documentation created by HR. Even if the files are boxed so as to allow room for future expansion, it seems inevitable that at some point they will reach their capacity and need to be reboxed. This would no doubt require a great deal of time and effort with the actual files as well as revising the inventory, not to mention the additional labor required to continually add documents to these files. I find these expectations unrealistic given our current budget and staffing (1.5 FTE in addition to myself). Has anyone out there faced a similar situation? Any suggestions on how to respond? Thanks. Roger Hamperian Records Management Analyst Sr. L.F.U.C.G. Records Center and Archives 1306 Versailles Road Suite 180 Lexington, KY 40508 859/425-2071 859/425-2073 fax List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact [log in to unmask] for assistance