I am not answering your specific question because that is organizational specific. As a general rule, howeve, I suggest you conjoin business continuity analyses with vital records designations. If the two align, your program is per se accurate and sensible. If your organization does not have a BCP, this is a good time to get that done while building out your RIM program. Rick Sent from my Verizon Wireless BlackBerry -----Original Message----- From: Joanne Weyman <[log in to unmask]> Date: Wed, 2 May 2007 09:23:51 To:[log in to unmask] Subject: Re: General Question about Vital Records Good Morning, I am shortly going to be identifying vital records for the organization that I am working in. We are just at the beginning stages of setting up a Records Management system. Here is my "dilemma". I have done some research to try and get a better idea of what constitutes a vital record and in my travels have come across conflicting opinions. The majority of sources that I've consulted have included things like accounts payable and receivable files, client lists, payroll records; however other sources I consulted have omitted these or have contradicted this. I understand that what constitutes a vital record may vary from organization to organization, but I would like to know from list member if they have included these in their vital records program? My rationale for possibly including these are that after an "event" in order to resume business you would need the legal documents i.e. business license etc, and to stay in business you would need to have monies coming in (receivables), know what your financial obligation are (payables), and who your clients are. In addition you would need to be able to run key software and hardware systems i.e. accounting. I know there are other categories of records that I haven't mentioned but wanted to get a general idea of what others are doing? Thanks __________________________________________________ Joanne E. Weyman Document and Records Administrator Plutonic Power Corporation Suite 600-888 Dunsmuir Street Vancouver, B.C. V6C 3K4 Tel: (604) 669-4999 Ext. 1022 Fax: (604) 682-3727 Toll Free: (877) 669-4999 Email: [log in to unmask] <mailto:[log in to unmask]> On track to becoming the pre-eminent supplier of "green electricity" in British Columbia DISCLAIMER: This e-mail and its contents are strictly confidential and only intended for the addressed entity(ies). If you receive this message in error, please notify the sender at Plutonic Power Corporation immediately and delete copies of the e-mail message and its contents from your computer. Any unauthorized use, disclosure or dissemination is strictly prohibited by Plutonic Power Corporation. Plutonic Power Corporation does not accept liability or responsibility of any viruses transmitted with an e-mail or the attached files. Thank you for your co-operation. List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact [log in to unmask] for assistance List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact [log in to unmask] for assistance