yes >From: Bill Roach <[log in to unmask]> >Reply-To: Records Management Program <[log in to unmask]> >To: [log in to unmask] >Subject: Topic for Discussion >Date: Thu, 20 Sep 2007 09:53:27 -0500 > >Greetings all, > >Just a quick question that will hopefully start a discussion. > >I have been giving a great deal of thought about how we could possibly get >a >hold on the growth of storage within organizations. I have read or heard >dozens of suggestions but never a discussion of this one: > >Are we increasing the volume of uncontrolled storage by placing storage >limits on employee email boxes? > >My thoughts are this, we typically place storage limits on employee mail >boxes in the hope that they will go in on a regular basis and discard >outdated, unnecessary emails and attachments and store those of records >value in an alternative location. I have long questioned whether this is a >correct assumption. What I have experienced and seen have convinced me >that >it may be a lofty wish but the reality has exactly the opposite effect. >What I have seen is that employees run as close to the edge as possible and >still function. When they go over, they find the biggest sized emails and >store the email and attachment off the radar on the desktop or shared >drive. Sometimes, a printed copy is made and stashed away so if Justin >ever >needs one it will be available. > >The result is the storage of multiple, duplicate copies in a wide variety >of >locations. The disparate storage locations, methods and naming make >managing the the information very difficult. While tools do exist to find >duplicate files, none that I am aware of can find all of the possible >locations. > >All of which leads to my follow-up question: > >Would we be better off removing the storage limits on employee mailboxes >and >using the functionality of the Exchange Server to manage the volume until >the information is either deleted or moved to the appropriate content >repository? > >Any thoughts? > >Bill R > >List archives at http://lists.ufl.edu/archives/recmgmt-l.html >Contact [log in to unmask] for assistance >To unsubscribe from this list, click the below link. If not already >present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the >message. >mailto:[log in to unmask] _________________________________________________________________ Can you find the hidden words? Take a break and play Seekadoo! http://club.live.com/seekadoo.aspx?icid=seek_hotmailtextlink1 List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact [log in to unmask] for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. mailto:[log in to unmask]