Charis, Each archive is unique. Some archives contain seed packets because the archive is for a seed company, and the seeds are protected, branded information, evidence of the work done. Some Canadian archives have a concept of more or less "wholistic" archives (my word)that includes 3 dimensional articles and art. I think you cannot limit the idea of an archival element by its appearance or physical characteristics, unless you have implemented a carefully reasoned policy against it. Although, I do recall an effective argument against keeping a petrified peanut butter and jelly sandwich with a collection. In the absence of such a policy, perhaps some additional consideration may need to occur? Just a thought. Elizabeth Fairfax Island County Records and Information Services -----Original Message----- From: Charis Wilson [mailto:[log in to unmask]] Sent: Tuesday, September 25, 2007 2:18 PM To: [log in to unmask] Subject: [RM] Physical Samples from Procurement Contracts Okay, here's an odd one for folks to ponder. What do you do with the sample "copies" of items that are provided when procurring various materials through contracts. We have a contract that is being closed out and transferred to storage that includes as part of the contract the sample uniforms that were reviewed in choosing the final design. The archives doesn't want to accept the uniforms since they are "not records". However, as far as I'm concerned they are part of a record and should be kept with the contract file. Anyone else want to put in their two cents worth? Charis Wilson, MLS, CRM Denver, CO List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact [log in to unmask] for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. mailto:[log in to unmask] List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact [log in to unmask] for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. mailto:[log in to unmask]