1. "Email System Features and Records Management" National Archives and Records Administration (NARA) records policy manager Arian Ravanbakhsh writes at Records Express, May 23, 2018: "Over the past few weeks, there have been several articles written describing upcoming changes Google is in the process of rolling out to their email service. One of these features, 'confidential mode,' allows senders to select how long the recipient will be able to read and access the messages, disables forwarding or copying/pasting, and sets the time for when the message is deleted. ....regardless of what platform an agency selects for their email, each agency is responsible for ensuring compliance with all records management guidance in federal law and NARA regulations. This includes implementing and following the retention periods required by the applicable NARA-approved records retention schedules. Any decision on authorizing specific features or functionality of an email platform will be made by each agency. However, these decisions must also comply with all applicable laws and regulations." Link and more here: https://urldefense.proofpoint.com/v2/url?u=https-3A__records-2Dexpress.blogs.archives.gov_2018_05_23_email-2Dsystem-2Dfeatures-2Dand-2Drecords-2Dmanagement_&d=DwIFaQ&c=pZJPUDQ3SB9JplYbifm4nt2lEVG5pWx2KikqINpWlZM&r=b5NZPQUb9_r2rQ3Zd74ATT3aSs9yKyRnJLOhqJvd7fE&m=43SYEQ4HXs2QVgqlGrGcwuTkKxA92juPVBhwnENJllE&s=N7iVKu1IhdSi1924h6MkemJ60-PIneZFSOJGGGzU5jI&e= or short link https://urldefense.proofpoint.com/v2/url?u=https-3A__bit.ly_2J8oaUn&d=DwIFaQ&c=pZJPUDQ3SB9JplYbifm4nt2lEVG5pWx2KikqINpWlZM&r=b5NZPQUb9_r2rQ3Zd74ATT3aSs9yKyRnJLOhqJvd7fE&m=43SYEQ4HXs2QVgqlGrGcwuTkKxA92juPVBhwnENJllE&s=aFcQbkVDe4j7cz-tRoHoDdKqNLsnuCmvWidoXPzHIdY&e= *2. "*Managing Metadata for Permanent Records: What if the metadata required for transferring permanent records are stored separately from the records themselves?" Beth Cron of NARA's Chief Records Officer staff writes at Records Express, May 31, 2018 that "Required metadata, as specified in NARA Bulletin 2015-04, must have the same retention and disposition as the records they describe whether maintained in a separate system, records management application, or case management system. Metadata must be captured and managed throughout the lifecycle of records and accompany the records at the time of transfer." Link and more guidance here: https://urldefense.proofpoint.com/v2/url?u=https-3A__records-2Dexpress.blogs.archives.gov_2018_05_31_managing-2Dmetadata-2Dfor-2Dpermanent-2Drecords-2Dwhat-2Dif-2Dthe-2Dmetadata-2Drequired-2Dfor-2Dtransferring-2Dpermanent-2Drecords-2Dare-2Dstored-2Dseparately-2Dfrom-2Dthe-2Drecords-2Dthemselves_&d=DwIFaQ&c=pZJPUDQ3SB9JplYbifm4nt2lEVG5pWx2KikqINpWlZM&r=b5NZPQUb9_r2rQ3Zd74ATT3aSs9yKyRnJLOhqJvd7fE&m=43SYEQ4HXs2QVgqlGrGcwuTkKxA92juPVBhwnENJllE&s=wQfCKBrkv6SoWlvGe8vHOoDQLp1-sqPPkIsrhdiRe30&e= or short link https://urldefense.proofpoint.com/v2/url?u=https-3A__bit.ly_2LRwzx7&d=DwIFaQ&c=pZJPUDQ3SB9JplYbifm4nt2lEVG5pWx2KikqINpWlZM&r=b5NZPQUb9_r2rQ3Zd74ATT3aSs9yKyRnJLOhqJvd7fE&m=43SYEQ4HXs2QVgqlGrGcwuTkKxA92juPVBhwnENJllE&s=WLiVIuncWa6nW8JegnRwy49XkiGjCDBTsN0wdOKpsR0&e= 3. "Eighteenth Annual Archivist's Achievement Awards" AOTUS David S. Ferriero writes at AOTUS blog, May 31, 2018 about Public Service Recognition month activities at NARA, including the annual Archivist's Achievement Awards. David notes that, "This past year, staff across the National Archives scanned many pages for the National Archives Catalog, provided great customer service to House and Senate staffs, moved lots of Obama Presidential Materials, digitized and made available hundreds of reels of World War I and World War II footage, cultivated public participation through social media, assisted Puerto Rico’s archives and cultural institutions in their post-hurricane recovery, modernized the General Records Schedule, and developed and produced the Declarations@NPRC newsletter, providing essential communications to the employee community." More here, including link to the awards program listing the names of archives and records staff honored at the ceremony here: https://urldefense.proofpoint.com/v2/url?u=https-3A__aotus.blogs.archives.gov_2018_05_31_18th-2Dannual-2Darchivists-2Dachievement-2Dawards_&d=DwIFaQ&c=pZJPUDQ3SB9JplYbifm4nt2lEVG5pWx2KikqINpWlZM&r=b5NZPQUb9_r2rQ3Zd74ATT3aSs9yKyRnJLOhqJvd7fE&m=43SYEQ4HXs2QVgqlGrGcwuTkKxA92juPVBhwnENJllE&s=0sgiKm9dVFRomEdZSN8gvMYdsrGAh3-s2P_4g3xz9L8&e= or short link https://urldefense.proofpoint.com/v2/url?u=https-3A__bit.ly_2JoUmq2&d=DwIFaQ&c=pZJPUDQ3SB9JplYbifm4nt2lEVG5pWx2KikqINpWlZM&r=b5NZPQUb9_r2rQ3Zd74ATT3aSs9yKyRnJLOhqJvd7fE&m=43SYEQ4HXs2QVgqlGrGcwuTkKxA92juPVBhwnENJllE&s=fHUyR84Auba1ihYDxAc7-fHTNCeYzelrhS5J0Y0XzPk&e= Among those receiving awards was Netisha Currie, featured in my presidential libraries blog post ("The Future") https://urldefense.proofpoint.com/v2/url?u=https-3A__archivalexplorations.wordpress.com_2018_05_18_the-2Dfuture_&d=DwIFaQ&c=pZJPUDQ3SB9JplYbifm4nt2lEVG5pWx2KikqINpWlZM&r=b5NZPQUb9_r2rQ3Zd74ATT3aSs9yKyRnJLOhqJvd7fE&m=43SYEQ4HXs2QVgqlGrGcwuTkKxA92juPVBhwnENJllE&s=OvGyiTN0ciuKiLbotgqYk-8NLTsNNIrO7JBY83vPOmU&e= <https://urldefense.proofpoint.com/v2/url?u=https-3A__archivalexplorations.wordpress.com_2018_05_18_the-2Dfuture_&d=DwIFaQ&c=pZJPUDQ3SB9JplYbifm4nt2lEVG5pWx2KikqINpWlZM&r=b5NZPQUb9_r2rQ3Zd74ATT3aSs9yKyRnJLOhqJvd7fE&m=43SYEQ4HXs2QVgqlGrGcwuTkKxA92juPVBhwnENJllE&s=OvGyiTN0ciuKiLbotgqYk-8NLTsNNIrO7JBY83vPOmU&e=> 4. Digitizing Vietnam War U.S. Coast Guard records The current featured project at NARA's Innovation Hub is scanning of Vietnam War U.S. Coast Guard logs. On April 25, 2018, several Vietnam veterans participated at a scan-a-thon, along with NARA staff and volunteers. Photos here: https://urldefense.proofpoint.com/v2/url?u=https-3A__www.flickr.com_photos_archivesnews_albums_72157669266095778_with_27410631797_&d=DwIFaQ&c=pZJPUDQ3SB9JplYbifm4nt2lEVG5pWx2KikqINpWlZM&r=b5NZPQUb9_r2rQ3Zd74ATT3aSs9yKyRnJLOhqJvd7fE&m=43SYEQ4HXs2QVgqlGrGcwuTkKxA92juPVBhwnENJllE&s=FI6KORKnrJTc0t0dB6z4fd4_CZ3GA5zVJ79Xm12fIss&e= or short link https://urldefense.proofpoint.com/v2/url?u=https-3A__bit.ly_2kFkez&d=DwIFaQ&c=pZJPUDQ3SB9JplYbifm4nt2lEVG5pWx2KikqINpWlZM&r=b5NZPQUb9_r2rQ3Zd74ATT3aSs9yKyRnJLOhqJvd7fE&m=43SYEQ4HXs2QVgqlGrGcwuTkKxA92juPVBhwnENJllE&s=JN45doYaDELkg7BS2ynkhSJ-tQTy8OhsozLZBHlr08s&e= The veteran sitting at my table had served aboard one of the Coast Guard vessels during the Vietnam War. The photos convey some of the sense of reunion among the men present for the digitization initiaitive. See also David Ferriero's May 10, 2018 blog post at https://urldefense.proofpoint.com/v2/url?u=https-3A__aotus.blogs.archives.gov_2018_05_10_u-2Ds-2Dcoast-2Dguard-2Dlogbook-2Dscan-2Da-2Dthon_&d=DwIFaQ&c=pZJPUDQ3SB9JplYbifm4nt2lEVG5pWx2KikqINpWlZM&r=b5NZPQUb9_r2rQ3Zd74ATT3aSs9yKyRnJLOhqJvd7fE&m=43SYEQ4HXs2QVgqlGrGcwuTkKxA92juPVBhwnENJllE&s=k6CJFSR5nw-AbbYvDhIu1_M__AZ6_C21aT7HC76ksc0&e= As noted here earlier, I try to help staff as many of the Vietnam War related NARA events as I can, including our "Remembering Vietnam" exhibit opening, described in my Veterans Day post, "Welcome Home." Have a good weekend, Listserv colleagues, Maarja [log in to unmask] Washington, DC Blog: Archival Explorations https://urldefense.proofpoint.com/v2/url?u=https-3A__archivalexplorations.wordpress.com_&d=DwIFaQ&c=pZJPUDQ3SB9JplYbifm4nt2lEVG5pWx2KikqINpWlZM&r=b5NZPQUb9_r2rQ3Zd74ATT3aSs9yKyRnJLOhqJvd7fE&m=43SYEQ4HXs2QVgqlGrGcwuTkKxA92juPVBhwnENJllE&s=TILpn5iG8HdTfBB_-mRj6NLmBc9hcskfggwO8NSlujA&e= List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact [log in to unmask] for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. mailto:[log in to unmask]