Well, I hate to be a bearer of bad news, but you are out of luck.  We are
looking at SharePoint as well for collaboration - seems like a great tool
for that purpose.  Unfortunately, records management is not on Microsoft's
radar screen, at least not for SharePoint anyway.  As you say, MS sees
SharePoint as a "temporary" electronic storage area.  Documents with any
type of retention are expected to be moved to a repository when they become
a "record."

I think Doug's earlier suggestion is correct - look for an RM product that
will work with SharePoint.  We are planning to implement an ECM within the
next two years.  One of our requirements is the ability of whatever system
we purchase to interface with collaborative tools, such as SharePoint and
E-Room.

Shaking and quaking in Southern California...

Bruce L. White, CRM, PMP
Manager, Records Management
Sempra Global
619-696-4671
619-696-2534 (Fax)
619-952-7145 (Cell)

"Paper kills-and more
paper kills more."
                Judah Best, JD

"Sempra Global is not the same company as the utility SDG&E or SoCal Gas,
and Sempra Global is not regulated by the California Public Utilities
Commission."

-----Original Message-----
From: Peter Kurilecz [mailto:[log in to unmask]]
Sent: Friday, June 17, 2005 12:46 PM
To: [log in to unmask]
Subject: Sharepoint Services

the following query comes from someone who wishes to remain anonymous
but needs information from the list. Please post all responses to the
listserv

<snip>

I am looking specifically for information regarding the handling of
retention and legal holds within SharePoint Services.

During a conference call with some team members working on SharePoint
services (not Portal) along with a Microsoft representative. The MS
representative indicated that SharePoint was being used for short-term
collaboration , but as of now they do not have a built-in way to handle
retention and legal holds.

As you know people will start using SharePoint services for more than
short-term collaboration since it?s so easy and can cross multiple
locations and therefore, we need to proactively consider retention and
legal holds. How are  other companies handling retention of records and
legal holds within SharePoint services?  We currently have people using
SharePoint services on the development server.  It has not been
approved for production yet until retention and legal holds can be
addressed.
<snip>

any advice or experiences are most welcome

Peter A. Kurilecz
Richmond, Va
[log in to unmask]

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance