There was a movement within ARMA at the end of the last millenia, to broker COI type positions within the fortune 500. It is nice to see that there are more folks attaining these roles. That you are a true information manager in good. However my point it is the the ARMA movement was killed because folks in your positon were in the vast minority.
I am not sure if I am really all that concerned with maintaining the record integrity of non record material. I would want the process ti have integrity, maintain the chain of evidence but....
I would advocate a short life for non record material, dispose of in a controlled manner, document the process. have a mehod to mne the documents in the event that legal needs them. However, if I am the mechanic and repsonsible for the parts an dpieces in your car I really hav eno problem with you going to someone else for the fuzzy dice and what you do with them is your problem. Ahould the fuzzy dice cause an accident and be needed for evidence I will help the cops identify the fuzzy dice along with the brakes etc. The fuzzy dice may be evidence but...
Chris Flynn
> Date: Mon, 18 Aug 2008 17:02:44 -0500
> From: [log in to unmask]
> Subject: Re: Non-record email retention
> To: [log in to unmask]
>
> I respectfully disagree with Chris. I am a Records and "Information"
> Manager. I am about managing all types of information and that includes
> records and non-records. I work for a Financial Institution where RIM
> sets uniform practices, standards, and guidelines (UPSG). RIM also
> makes recommendations for policies regarding RIM that is approved by the
> board. Policies are issued at the Board level. UPSGs are issued at the
> RIM Division level. IT carries out the practices, standards, and
> guidelines by way of automatic deletion. It is not the responsibility
> of IT to decide what can and cannot be disposed of. They follow the
> UPSG and set server criteria where they can. And, as Chris indicated, it
> is important to ensure integrity and authenticity. But that goes for
> ALL information. A legal hold wants ALL information - not just records.
> I must be able to identify and hold whatever is found until the hold is
> released. My opinion.
>
> Dana D. Simpson, CRM
> Director, Records and Information Management
> Guaranty Financial Services
> [log in to unmask]
>
> -----Original Message-----
> From: Records Management Program [mailto:[log in to unmask]] On
> Behalf Of Chris Flynn
> Sent: Monday, August 18, 2008 4:41 PM
> To: [log in to unmask]
> Subject: Re: Non-record email retention
>
> Kaitlyn,
>
> This question goes to the heart of why we have so many issues with IT.
> We as records managers have limited involvement with non record emails.
> The reason is fairly clear in our titles as "Records" Mangers. IT is
> typically responsible for all email. IMO Records Managers are primarily
> responsible for those emails that records values. We are charged with
> ensuring that record integrity is maintained for those limited number of
> emails, by volume, that have records value. When we try to extend our
> authority out ot cover all emails we are intruding into the IT realm. We
> should let them do their jobs. We have enough to deal with.
>
> Chris Flynn
>
>
>
> > Date: Thu, 14 Aug 2008 15:32:45 -0500
> > From: [log in to unmask]
> > Subject: Non-record email retention
> > To: [log in to unmask]
> >
> > I am trying to research non-record email retention periods. We
> currently
> > retain emails for 12 months. Our email policy states that if an email
> is
> > declared a record, we retain it per our retention schedule. I have
> been
> > asked by management to see if I can find out how long other companies
> are
> > retaining non-record emails. Could anyone help?
> >
> >
> >
> > Thank you!
> >
> >
> >
> >
> >
> > Kaitlyn Schremp, ERMm
> >
> > Corporate Records Manager
> >
> > TCF Bank
> >
> > Phone: 612.661.7140
> >
> > Fax: 612.661.8574
> >
> >
> >
> >
> > List archives at http://lists.ufl.edu/archives/recmgmt-l.html
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