> Date: Thu, 20 Jan 2011 11:12:12 -0500
> From: [log in to unmask]
> Subject: records retention schedules
> To: [log in to unmask]
>
> Greetings to all,
>
> The City of New York is reorganising the line of command for records
> management.
>
> I'm getting questions from the new management about why we chose the
> "business function-based" model for designing our new records retention
> and disposition schedules, AND why, in the process, we reduced the
> number of "buckets" to which a schedule is assigned.
Yea, they are probably right.
>
> The contention is that having fewer buckets means that more records are
> retained beyond the minimum retention requirement (if they were
> identified individually), and this raises the cost and increase the
> risks of records-keeping.
They are right
>
> The countervailing advantages (simplicity, ease of updates, etc.) do not
> seem to register.
well they those persinckity people. Insisting that things get done right. What is the world coming to.
> I'm being asked "what other government entities (preferably states or
> large cities in the United States) have chosen this approach?"
>
> If you know of a government entity that has adopted "business
> function-based" model, I would appreciate hearing of it and, ideally,
> getting a knowledgeable contact person in that government.
Well you are right about the function based filing system. See there is balance to the universe. I view the function based filing structure as critical to the success of any electronic records system. I have not lead an insurrection, so I am not a government. I would be happy to talk to you about your solution.
Chris Flynn
> Many thanks for your help.
>
> Fred
> ================================================================
> Frederic J. Grevin
> Deputy Commissioner and Chief Information Officer
> The City of New York,
> Department of Records
> Email: [log in to unmask]
> Land phone: 212-788-8615
> Cell phone: 347-436-5360
> Fax: 212-788-8614
> www.nyc.gov/records
> 31 Chambers Street
> New York, NY 10007
> USA
>
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