We reuse boxes if they are in good condition and if we can remove all labels and obliterate any writing. If the box is in bad condition, or if there is writing on the box (which we no longer allow) we cannot obliterate, the boxes are recycled. (Data we cannot obliterate is physically removed, cut off,  before being recycled.)  However, the boxes are under my control.

Richard 

    Richard B. Loringer
    Records Manager 
    T 302.888.6903
     
    Morris James LLP
    500 Delaware Avenue | Suite 1500
    Wilmington | DE 19899-2306
    T 302.888.6800 | C  | F 302-571-1750   


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From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Elizabeth Fairfax
Sent: Tuesday, June 28, 2016 3:08 PM
To: [log in to unmask]
Subject: Re-use of records cartons

Good Morning!

It has been quite a while since I posted to the list but I need your help. I am calling on the wisdom of the list to satisfy a question raised by one of our commissioners. Although I have always had strong feelings about this-and have felt that there was a concensus among those of us on the list based on discussions from at least 10 years ago-I thought I would pass the question along to my esteemed colleagues.

Our practice has historically been NOT to re-use or re-cycle records cartons based on the premise that one slip- up with a mislabeled box could be a risky and potentially very expensive one. Departments are not known to carefully expunge old labels on boxes before re-labelling and sending them to storage again in my experience.

What would your advice be on the potential practice of re-using records cartons if the contents were emptied and shredded, but the boxes could be recovered? Many thanks in advance.

Elizabeth Fairfax

A.S.Elizabeth Fairfax MA, CA
ACA Certified Archivist/Public Records Professional
Director, Island County Archives, Records and Information Management Program
P.O. Box 5000
1 NE 7th Street
Coupeville WA 98239
E-Mail: [log in to unmask]<mailto:[log in to unmask]>
Phone: 360-240-5569
Fax:360-240-5553





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