Thank you Andrew. I've volunteered myself to provide some examples of how
organisations are using O365 and this is a great example. It will be shared
here in Ireland!

Regards,
Fiona Kearney
Records Manager & Data Protection Officer

On 18 April 2018 at 21:30, Andrew Warland <[log in to unmask]> wrote:

> Hi Fran
>
> We have been managing (including boxes of paper records) records in
> SharePoint since 2012 and now in Office 365, all completely OOTB. I blog
> about this, here is perhaps the most relevant blog post:
> https://urldefense.proofpoint.com/v2/url?u=https-3A__
> andrewwarland.wordpress.com_2017_08_28_the-2Drecordkeeping-2Dworld-2Dof-
> 2Doffice-2D365-2Dmore-2Dthan-2Djust-2Dsharepoint_&d=DwIFaQ&c=
> pZJPUDQ3SB9JplYbifm4nt2lEVG5pWx2KikqINpWlZM&r=b5NZPQUb9_
> r2rQ3Zd74ATT3aSs9yKyRnJLOhqJvd7fE&m=nwcuzxYdpK6Nno1S7nBUqo2l417fHX
> pYTXTnTttehB4&s=bIO6iiSj-gq3aaSU7chXlWdP7kynLrXUgOThTD9qSrY&e=
>
> I always say that it's important for records managers to get as close to
> the core of Office 365 as possible because that is where (now) a lot of the
> settings can be found. Retention policies for example are in the Security
> and Compliance portal of Office 365 and can be applied to most of O365
> content.
>
> You need to think a little differently when managing records in Office 365;
> one striking example is that 'files' don't really exist. In SharePoint they
> are document libraries or document sets in those libraries (all our 15,000
> or so staff files are document sets in a single library). Capturing emails
> in a document library isn't really promoted; instead, the O365 retention
> (and security) policies apply to all content in SP and Exchange. We also
> don't use a great deal of additional metadata (except for staff files).
>
> It's worth looking at what the Office Graph does too in terms of presenting
> information via Delve and Discover.
>
> I'm happy to answer any questions you may have about how we do this.
>
> Andrew Warland
> Sydney, Australia
>
> On Thu, Apr 19, 2018 at 2:39 AM, Francesca Shaw <
> [log in to unmask]> wrote:
>
> > ​Hello,
> >
> > I am curious if anyone has implemented RIM in O365 Online and if so would
> > you be able to share the basics on your methodology.
> >
> > We are being challenged to do this using OOTB to the fullest extent
> > possible
> > but I am struggling with the limitations and complexities. I am hopeful
> > someone here may be able to share some learnings/challenges.
> >
> > Regards,
> > Fran Shaw
> >
> > List archives at http://lists.ufl.edu/archives/recmgmt-l.html
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> >
>
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