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Subject:
Re: Official Record Owner
From:
RIMMAN <[log in to unmask]>
Reply To:
Records Management Program <[log in to unmask]>
Date:
Wed, 12 Jul 2017 16:49:31 -0700
Content-Type:
text/plain
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text/plain (59 lines) 
But the real question is.... is the report a record that is actually scheduled?  

It's an ad-hoc compendium of data/information generated from other sources, most of which likely have schedules of their own.  And that data/information is probably owned by the business unit/s responsible for generating it.  

So unless the "report" is identified in the RRS as an official record, and it's description indicates it unique and must be generated on some regular interval and retained, it may not 'belong' to anyone.

Larry
[log in to unmask]

Sent from MY iPhoneSeís

> On Jul 12, 2017, at 3:54 PM, Roberta Henry <[log in to unmask]> wrote:
> 
> The GM would own the report as it was created for him/her to present to the board.
> 
> Sent from my iPad
> 
>> On Jul 12, 2017, at 3:19 PM, Al Gamino <[log in to unmask]> wrote:
>> 
>> Folks,
>> 
>> I have a situation where the record owner is a little ambiguous.  I am hoping some of you have the same situation and can offer some input.
>> 
>> Here are the scenarios:
>> 
>> 
>> 1.       Business creates a report for the GM, the GM signs, and presents the report to the Board.
>> 
>> 2.       Business creates a correspondence to send out to another party, sends it to the GM for signature; the GM Office returns the correspondence to the Business for distribution.
>> 
>> Who would be the record owner in each scenarios?  GM Office or Business?
>> 
>> Regards,
>> 
>> Al Gamino
>> Enterprise Technology Analyst
>> Records & Information Management Department
>> Sacramento Municipal Utility District
>> 6100 Folsom Blvd, Mailstop MD-2(MD1016), Sacramento, CA 95817
>> w.916-732-6041 | [log in to unmask]<mailto:[log in to unmask]>
>> [Description: 4-color logo_small (TIF)]
>> 
>> 
>> 
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