According to a February 2010 Morningstar report one of the country's largest storage vendor charges an average of $3/box/year. Of course storage costs are only a part of ones cost and what you actually pay may significantly vary. In addition to what John has indicated below vendors frequently charge a handling charge so to pull a box you pay R (retrieval charge) + H (handling charge to load and unload the truck) + T (transportation charge). In my view the best way is to look at your historic activity and compare multiple vendors. Also consider what exit charges you may face if you need to change vendors.
David B. Gaynon
[log in to unmask]
Huntington Beach CA, USA
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of John Glover
Sent: Thursday, May 06, 2010 6:57 PM
To: [log in to unmask]
Subject: Re: Offsite Storage Costs
Sara;
The standard answer is 'That Depends'.
In California I've seen monthly box storage costs from the low of $0.20 to the high of $0.50. But that is only one line item on an invoice.
Some Common Commercial Records Center Costs:
* Pick-up and Delivery
* Check-in, Check-out
* Shelf Storage Costs
* Vault Storage Counts
* Data Entry
* Destruction (By Type)
* "Pull" Charges
* Space Reservation
* Account Closing "Hostage" Fees
For a vendor to quote you costs or for you to run an estimated budget to keep the storage center in-house you need to describe in detail what is being stored, how long it needs to be stored, the volume and frequency of retrieval and the method of destruction required at the end of retention.
Sorry about the rude behavior but folks on this listserv can get you on the right path.
Regards;
--
John R Glover
707-773-1257
[log in to unmask]
www.linkedin.com/in/johnrglover
On Thu, May 6, 2010 at 6:11 PM, Sara Breitenfeldt <[log in to unmask]> wrote:
> Hello,
> I am an Archives Admin student and I'm working on an end of term
> project regarding records management. I need to produce a report
> describing how a small company should manage their records. I am
> trying to find out how much off site storage costs. I contacted a
> local records storage company and they refused to even give me a
> ballpark figure, or even a broad range of what sort of fees they
> charge (I actually felt they were rather rude about it). Is this
> normal? Will these companies just never quote you unless you sit down with them and negotiate?
> Anyway, does anyone have any guidance on what secure off site storage
> of inactive records should cost? I am looking for a $x.xx per box,
> $x.xx per retrieval of box sort of thing.
>
> Thanks for any help,
> Sara Breitenfeldt
>
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