But my point is that we won't know how often to migrate (from obsolete hard
drive to 3 1/4" floppy then to CD-R etc.) unless we act too prematurely and
try to save everything.

But electronic records don't go through the same defined stages of lifecycle
(creation, use/management, disposition).  Today electronic records are used
concurrently for many different purposes by many different departments
converted to many different formats simultaneously before they are ready for
the archive or even defined as a record.

Is everything considered an electronic record?  Is there a way to make sure
that only the "final" version is a record, as opposed to all the previous
drafts and e-correspondence related to it?


David Kay


On Thu, May 20, 2010 at 2:21 PM, Chris Flynn <[log in to unmask]> wrote:

> You migrate records according a predetermined schedule for migration. there
> are many good reasons for this (I am sure Larry can think of few if he tries
> hard). The more you define your procedures the better. This is o more
> critical than the migration process.  So many things can go wrong.
> validating the Records, the data, the process, the final product takes time
> and planning. Have fun
>
> Chris Flynn
>
> > Date: Thu, 20 May 2010 08:27:20 -0400
> > From: [log in to unmask]
> > Subject: Re: "Electronic" Records Management
> > To: [log in to unmask]
> >
> > David Kay asked "When do we migrate records?" The quick answer is "as
> soon as it becomes necessary". Delay increases costs and risks.
> >
> > Fred
> > ===================================================================
> > Frederic J. Grevin
> > Deputy Commissioner and Chief Information Officer
> > The City of New York,
> > Department of Records
> > Email: [log in to unmask]
> > Land phone: 212-788-8615
> > Cell phone: 917-902-2462
> > Fax:  212-788-8614
> > www.nyc.gov/records
> > 31 Chambers Street
> > New York, NY 10007
> > USA
> >
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